Japan Association for Earthquake Engineering

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Bylaws of the Japan Association for Earthquake Engineering

(Established on January 1, 2001)

Chapter 1. Membership and Membership Fee

Article 1. (Member Qualification)

1. The qualification for Individual Member shall be an individual who has an academic background or experience in the field of earthquake engineering or earthquake disaster prevention, and matches one of the following categories.
(1) College graduate
(2) Graduate of specialized vocational high school, or its equivalent or above, with work experience
(3) Graduate of high school, with work experience
(4) If an individual specializes in fields other than those noted above, or graduated from schools outside of Japan, he/she shall conform to the above qualifications, and shall have the necessary academic background to contribute to the objective of this Association.
(5) Others who have been recognized by the Board of Directors as having the same or higher qualification than those mentioned above.

2. The qualification for Corporation Member shall be a corporation and other entities that are engaged in earthquake engineering or earthquake disaster prevention, and related businesses mentioned below.
(1) General contractors, construction design, construction consulting, building materials, and other similar fields
(2) Manufacturers, non-profitable organization, press/information, insurance, and other similar fields

3. The qualification for Student Member shall be an individual who is currently attending a graduate school, college, specialized school, high school or equivalent schools to learn the knowledge/techniques related to earthquake engineering or earthquake disaster prevention.

Article 2. (Membership Fee and Admission Fee)

1. Membership fee (annual) of the Member shall be as follows, and he/she shall pay the membership fee in advance each year. An Individual Member shall be required to pay 1,000 yen as an admission fee to join.

(1)Individual Member:10,000 yen
(2)Corporation Member
Special Grade:200,000 yen or more
A Grade:100,000 yen
B Grade:50,000 yen
C Grade:20,000 yen
(3)Student Member:1,000 yen

2. When a Student Member becomes an Individual Member, payment of admission fee shall not be required.

3. When a Student Member becomes an Individual Member, payment of membership fee shall be 3,000 yen only for the first year.

4. Non-members who wish to subscribe to bulletins or collections of articles must pay in advance a yearly subscription fee that is stipulated separately.

5. When an Individual Member becomes an Honorary Member, payment of membership fee shall not be required..

Article 3. (Collection of Payment Other Than Membership Fee from Members Residing Outside of Japan)

In addition to the membership fee, the Association may collect the shipping cost of publications from Members residing outside of Japan, in the amount deemed appropriate by the Board of Directors.

Chapter 2. Officers and Staff

Article 4. (Duties of the Directors)

Duties of the Directors shall be as follows.

(1) General Affairs: Planning/operation of various meetings, matters concerning various rules, management of the Association's/President's official seals, matters related to proposal/policy/public relation, personnel and management of the Secretariat, and other matters not included in the duties of other Directors.

(2) Finance: Budget/income/expenditure and settlement of accounts, property management and disposition, cash and accounting management, salary of staff, endowment to this Association, and other general matters concerning accounting.

(3) Membership: Category of membership, admission and resignation, matters concerning election of Officers, awards, publishing the list of Members, and others matters concerning the Members.

(4) Research Affairs: Policy and measures for advancement and development of science and technology, promoting education, review and introduction of articles entered into the Collection of Articles and other research study/technical materials, scientific exchange within and outside of Japan, technical guidance, research outsourcing, aid for scientific research, and other matters concerning study/technology.

(5) Information: Editing/publishing and distribution of regular publications, creating/managing electronic information, public relations, collection/utilization of documents and materials, management of books, matters concerning copyrights and publication rights, and other matters concerning information.

(6) Activities: Planning/running the annual convention, matters concerning seminars/lectures, publishing activities to disseminate the research results, and other educational activities concerning earthquake engineering/earthquake disaster prevention.

(7) Research and Investigation: Policies and measures to promote investigation/research and to return the fruits to inside and outside of Japan at large, setting/overseeing scholarly meetings and publishing their results, investigation and reporting of earthquake disasters inside and outside of Japan, research outsourcing, aid for scientific research, and other matters concerning research and investigation.

Article 5. (Renewal of Directors)

There shall be 2 or more Directors who split the same duty, and approximately half of them shall be renewed every year.

Article 6. (Office Organization/Departmental Organization of the Staff)

The office organization of the Secretariat shall be decided by the Board of Directors.

Chapter 3. Association Bulletin and Publications

Article 7. (Regular Publications)

This Association shall publish a bulletin and a list of the Member.

Article 8. (Publication of Research Results)

This Association shall publish a collection of articles, as well as other materials such as research result of committees that are deemed necessary to achieve its objectives.

Chapter 4. Committees

Article 9. (Organization/Creation of Committees)

1. Committees shall be organized by Members. However, specialists other than Members may be added as committee members if necessary.

2. Committees shall be located at sites where they are required.

3. Committees shall decide their Chairpersons and Secretaries by mutual voting of committee members. However, other selection methods may be allowed if a committee related to operation and activities stipulates them in the rules or regulations in advance.

4. The Chairperson shall oversee the committee, and the Secretary shall assist the Chairperson. The Secretary and shall act as the Chairperson's deputy in the event that the Chairperson is absent due to unavoidable circumstances.

Article 10. (Terms of Committee Members))

Terms of committee members shall be 2 years or less. However, if the committee continues for 2 years or more, reappointment is allowed.

Article 11. (Reports by the Committee)

Committees shall submit the annual report of the fiscal year to the President at the end of every March. In case of completing a delegated matter, a report on the process and final draft shall be submitted to the President.

Article 12. (Regulations for Operating Committees)

When committees are created, the following matters shall be stipulated, and shall be approved by the Board of Directors.
(1) Objectives/Activities
(2) Period of duration
(3) Organization/Structure
(4) Terms of committee members
(5) Manner of operation

Article 13. (External Announcement of the Committee's Opinion)

1. When making an external announcement of the committee's opinion, a report to the Board of Directors shall be required.

2. When making an external announcement of the committee's opinion as the Association's opinion, prior approval by the Board of Directors shall be required.

Chapter 5. Other Miscellaneous Rules

Article 14. (Meeting Minutes)

Minutes of the General Assembly meeting shall require the signatures and seals of the Chairperson and two Individual Member representatives in attendance. Also, minutes of the Board of Directors meeting shall require the seals of the President and Director in charge of General Affairs, and shall be preserved.

Article 15. (Account Books/Documents)

The original record of settlement of accounts and evidence documents shall be preserved by obtaining the seal from one of the Directors in charge of Finance.

Article 16. (Establishment/Revision or Abolition of Rules)

Other than those stipulated separately in the Bylaws, establishment, revision and abolition of rules necessary for enforcement of the Bylaws shall be defined upon the resolution of the Board of Directors.

Article 17. (English Name)

The name of this Association shall be the Japan Association for Earthquake Engineering in English, and shall be abbreviated as JAEE.

Supplementary Provisions

1. This Constitution shall be effective as of January 1, 2001.
2. Membership fee between January and March of 2001 shall not be collected, notwithstanding the Article 2.